This privacy notice is provided to explain what to expect when we collect and process your personal information in relation to photography and/ or filming and streaming of church services in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1.   The data controller is: Parochial Church Council (PCC) of St Mark’s Church, Harrogate which is the data controller for your data (contact details below)

2.   Personal information is collected for purposes of:

• Recording and uploading, or live-streaming services from our church, online, in order to reach out to those who are unable to attend in person, or who wish to participate in our services remotely; and
• Communicating the mission and ministry of St Mark’s Church with internal and external audiences.
• Managing consent in relation to the photography and filming and streaming of church services on-line.

3.   The categories of personal data we collect are:

• Image – We may capture your image whilst filming the church services, at events, groups, whilst serving or at St Mark’s gatherings.
• Name and contact details – we will record your name and contact details
• We also process “special categories” of information that may include:
• Religious belief – By taking part in the service this may indicate religious belief.
• Archiving – certain services may be retained permanently for historic purposes.

4.   We collect and use personal data using consent and explicit (written) consent.

By ticking to consent, you are consenting to us using your data for the purposes set out above.

You may withhold your consent by sitting in a “film free area” of the church before filming or photography starts.  Such areas will be clearly marked by notices in the church.

In the filming areas, once live-streaming or filming has started, or group photographs have been taken consent cannot be withdrawn because your data can’t be permanently removed from the internet, nor can a group video or photograph be edited to remove your image.

If you are a regular attendee, your consent will be requested once, but you can withdraw your consent at any time to being filmed in future services/videos/photographs by contacting office@smch.org.uk as set out in section 9. below and sitting in the “film-free” area when attending church services if you do not want to be filmed.

You will be asked to consent on behalf of children aged 16 years or under attending with you.  Please consider whether they would want their images to be uploaded to the internet.

5.   We will share photographs and recordings or live-streams, of services, events, groups, serving moments or St Mark’s gatherings with the public, by uploading them to social media and other online sites, including but not limited to Facebook, Twitter, Instagram and YouTube.  The whole of our church services will be streamed and shared which may include worship, Holy Communion, prayer, sermon, testimony.

6.   This means your data may be stored outside the UK.  Each platform has its own privacy policy which describes how your data is used and protected.

7. We will also share photographs and recordings or live-streams (as set out in point 5) with the public, by including it on our website; in our newsletter; in emails; on printed items including magazines, posters, leaflets, flyers, banners, annual reports, press releases and signage.

8.   We will keep your data until you withdraw permission and except for certain services, which may be retained permanently for archival purposes.

9.   You have the following rights regarding your personal data:

• Your right of access – You have the right to ask us for copies of your personal information.
• Your right to withdraw consent – You have the right to withdraw your consent as described in section 4 above*.
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete*.
• Your right to request erasure – You have the right to ask us to erase your personal information in certain circumstances*.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances*.

*The rights to withdraw consent, or request erasure or restrict processing are limited, i.e. once the data is uploaded online, we are no longer able to erase or restrict the processing of individual images.  In addition, the right to rectification only applies to the processing of your name and contact details, it cannot apply to your image captured on film.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.  You can exercise your rights by contacting us at the contact details below.

10. To exercise all relevant rights, queries or complaints please in the first instance contact:

The PCC Data Protection Co-ordinator, St Mark’s Church, Leeds Road, Harrogate HG2 8AY

Email:  office@smch.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.